Boulder Flycasters
Board of Directors Meeting
November 28, 2007
Members in attendance: Paul Prentiss, Tom Finley, Mark Riley, Dave Clark, Bill Leuchten, Terry Escamilla.
Members absent: Bob Bush, Mike Malec, Graham Carlson, Adam Armold, Al Permut, Tony Fernandez, Tyler Bowman.
Others in attendance: Allen Nakagawa, Chad Pettrone, Matt Sullivan.
Call To Order: 6:07 pm by President, Paul Prentiss located at UBS Financial Services office conference room, 1801 13th Street, Suite 100, Boulder, CO 80302.
I. Election of New BFC Officers
President: No volunteers, candidates, or nominations currently exist for this position. Therefore no vote is taken. The position of chapter president is now vacant.
Vice-President: Chad Pettrone is nominated, seconded, and voted unanimously to now occupy the office of chapter vice-president.
Treasurer: Mark Riley is nominated, seconded, and voted unanimously to continue occupying the office of chapter treasurer for a second term.
Secretary: Allen Nakagawa is nominated, seconded, and voted unanimously to occupy the office of chapter secretary.
Due to the fact that the office of president is now vacant as of this date, outgoing president Paul Prentiss indicates he will temporarily act as interim chapter president since he has signatory authorization for the chapter bank account and other official business. The dilemma of how the Board will now fill the vacant presidency will be undertaken at a future meeting. The next Board meeting will be scheduled for Wednesday, December 19, 2007. It will be essential that all Board members attend this meeting. The chapter bylaws do not indicate that a president needs to be elected at a particular time or date, but the chapter requires an individual active in the role as president.
II. Non-officer BFC Board chairperson positions
Membership; Terry Escamilla
Newsletter: Bob Bush
Monthly Chapter Meeting Programs: Terry Escamilla
Fundraising: Dave Clark
Middle Boulder Creek Project: Roger Svendsen
CU Fly Fishing Club: Tyler Bowman
Youth Education: Larry Quilling
Webmaster: Tony Fernandez
Conservation: Vacant
Projects: Vacant
III. Left Hand Creek Cleanup
Sinjin Eberle of CTU has brought to the Board’s attention that Left Hand Creek in Left Hand Canyon is in dire need of a cleanup effort and has suggested that this effort might be a good project for BFC. Some discussion of the logistics for this future project took place and it was agreed that it would be undertaken tentatively for mid-April 2008. Some consideration for soliciting the help of Jamestown residents and others who use the nearby target range and off road trails was discussed. Signs that list our project’s intent and posted in advance of our cleanup date may possibly help to attract the participation of these other groups.
IV. Future Monthly Chapter Meetings
Presenters for programs in January and February are scheduled. Terry should proceed with selection of a presenter for the March chapter meeting under the assumption that no annual auction will take place. Presenters will need to be identified also for the April and May chapter meetings. June will be the barbeque and no monthly chapter meetings occur in July or August. Paul and Bob will provide Terry with their lists of potential program presenters. We should also encourage participation from some of the local fly shop personnel to present programs for us. Additional potential future chapter program topics are discussed. Mark Riley suggested considering substituting a group fishing excursion to a nearby location directed by personnel from a local fly shop as an alternative to holding a monthly chapter meeting (i.e., an educational fishing experience for a limited number of first-to-sign-up BFC members lead by a local fly shop employee who specializes in fishing for warm water species). Chad Pettrone mentioned he has a contact that is an entomologist who would be willing to do a special program on aquatic insect life in our watershed. Paul Prentiss also knows a contact that is the entomologist with the Butterfly Pavilion who has a similar prepared program on aquatic insect life that discusses matching the actual insect to the artificial fly needed to mimic the natural when fishing. Planning another “youth night” program was discussed.
V. Budget Revisions
Chapter Treasurer Mark Riley reviewed and discussed the proposed BFC budget revisions presented at the last Board meeting held on November 1, 2007. He noted a number of budgetary factors are not determinable at this point and are dependent on the nature and success of future fundraising and revenue generation efforts the Board decides to implement primarily in substitution for the traditional annual auction. Mark also presented and discussed a baseline operating budget scenario as an alternative to the proposed budget that lists the minimal operational factors required in the event that future fundraising efforts are not successful in producing sufficient revenue to support the proposed budget.
VI. Fundraising
Future fundraising efforts are suggested to focus on things the chapter can do to support the remaining funding required for the Middle Boulder Creek Project. Project chairperson Roger Svendsen will be invited to attend a future Board meeting to provide his input and direction to these fundraising efforts. The potential possibility of hiring a professional fundraiser was mentioned and this topic is deferred for future discussion. Various fundraising projects are mentioned, but nothing definite is decided at this time except for an immediate solicitation for online funds from BFC members through a website/Internet link. Paul Prentiss will prepare a special email solicitation to BFC members and have it ready for electronic distribution by Saturday, December 1, 2007. Various products are discussed for use as premium items to be used as incentives to donors who contribute at various monetary funding levels. A different high quality premium item might be used as an incentive each month for those donors who contribute at a certain larger monetary level.
VII. Website Revisions
Chad Pettrone discussed some concerns he has about the construction and appearance of the BFC website. Paul Prentiss suggested Chad first contact BFC Webmaster Tony Fernandez to discuss these matters.
VIII. Upcoming CTU Meetings
The CTU Winter Executive Committee meeting will be held in Boulder on January 12, 2008 at a location yet to be determined. Non-executive committee members are allowed to attend. Contact Paul Prentiss should you desire to attend. Information about the CTU Spring Rendezvous generally held in the month of April will be forthcoming as the date approaches.
Meeting Adjournment: 7:30 pm
Meeting minutes submitted by: Tom Finley, BFC Secretary