Board of Directors Meeting
February 28, 2007
Members in attendance: Paul Prentiss, Bob Bush, Tom Finley, Mark Riley, Mike Malec, Dave Clark, Adam Armold, Al Permut, Terry Escamilla, Bill Leuchten, Tony Fernandez, Brian Ross, Tyler Bowman
Members absent: Graham Carlson
Call To Order: 6:05 pm by President, Paul Prentiss located at ERA Tradewinds Realty office conference room, 4999 Pearl Circle, Boulder, CO.
I. FYI - Attachments
1. Note:I’ve (Paul) reviewed and given Larry Quilling some changes on the McGinn Project which are incorporated in the above draft. Larry is seeking EPA grant funding for this project on behalf of BFC in the amount of $15,000. The total projected cost of this project by the City of Boulder and others is $1.2 million.
2. The Oregon Council letter document was sent to my (Paul) attention by Bob Bernard.He thought our chapter would be interested in Oregon’s feelings about National TU in respect to finances. Paul is in agreement with the Oregon position on this topic and will speak with Dave Nickum regarding CTU taking a similar position of support.
3. Paul briefly discussed the recent letter of resignation of John Maurer, California TU representative on the National TU Board of Trustees. Mr. Maurer has resigned in protest as a consequence of the recently adopted and very contentious National TU Stream Access Policy. Paul will add this TU Stream Access Policy to a future BFC Reel News newsletter for everyone to read.
II. Meeting Agenda
1. Review of the survey results compiled by Tom Finley
Tom Finley has completed the compilation and summary of the electronic membership survey responses. This summary includes 64 responses. Four additional responses were received after the cutoff deadline and will be added to the total. We have 550 member email addresses in our database. We typically obtain a capture rate (those that open the email) of 40% on average. This percentage results in an average of 220 electronic membership surveys that were opened by members. Of those 220, 68 responses were obtained, resulting in a 31% response rate from those who opened the survey. There was some preliminary discussion about several of the survey topics and results. It was agreed, however, that a more comprehensive review of the survey results is needed. Tom will lead a subcommittee of Board members to include Adam Armold and Mark Riley. This subcommittee will review the survey and develop specific suggestions and recommendations related to the survey results for presentation and discussion at the April BOD meeting. The suggestions discussed at tonight’s meeting will be added to the subcommittee’s report. Board members are encouraged to send any additional suggestions and/or comments they might have about the survey to Tom for consideration by the subcommittee ASAP within the next week.
2. Auction Issues – 8 days left
There have been several requests to discuss both the pricing of donated items in connection with minimum bids and the sale of items outside the framework of the auction.
Auction ads: Bob Bush will produce ads to be delivered to both the Boulder Daily Camera and the Longmont Times-Call. Paul will contact the Camera. Bob will contact the Times-Call.
Volunteers: Brian will provide 3-4 volunteer helpers from U of C Flyfishing Club. Candace, Susan, and Sherri will staff the checkout desk. Minimum of 4 laptops are needed for checkout and verbal auction processes. Laptop suppliers need to be identified and the laptops need to be delivered to Lloyd for software installation.
Smith River Trip: It was determined that this item will be presented as a “silent” auction item in order to meet the donor’s expectations for optimal publicity and BFC’s optimal net profitability.
Leonard Rod: It was determined that this item should have a minimum starting bid of $1800 in the “verbal” auction. If this minimum bid is not obtained at auction, then the item will be held back and sold through some other mechanism at a later date in order to achieve either the minimum bid value and/or maximum profit.
3. Results of the Angling Exploration Group, a media production at the Boulder Theater on February 21, 2007. Almost 400 people attended this event and thanks to Bob Bush, Chad Pettrone, and Dave Clark, we were well represented & signed up a number of new membership prospects for the chapter.
Bob Bush discussed this event from the perspective of learning some interesting lessons that we might apply to future BFC events that relate to holding a successful event with minimal to non-existent advance promotion and marketing efforts. Bob mentioned that there was a missed opportunity not having a CTU representative in attendance that could have more thoroughly explained and discussed a portion of one of the topics presented in this program. Bob also mentioned he was impressed by the emphasis placed on conservation throughout this program. BFC representation at this function had a very positive impact on BFC and CTU membership recruitment as well as promotion of our auction. This program demonstrates that there is a tremendous amount of public interest in special programs of this nature with the proper topic and venue.
4. BFC attendance at the April CTU Rendezvous was discussed. BFC members Adam Armold and Mark Riley will attend. It was suggested that these attendees seek input from other CTU chapters there related to the methods and experience these other chapters have had in obtaining feedback from their membership. This networking effort might be useful to us in correlation to our recent membership survey and other such projects. Attendees are encouraged to obtain reservations at the Redstone Inn (1-800-748-2524) immediately to insure lodging availability.
5. Adam Armold asked if the Auction Committee has established any contingency plans for the auction in the event of inclement weather and/or other problems that would necessitate canceling and/or rescheduling the event. The answer is that no such plans exist and the event will occur as scheduled regardless of other issues.
6. Dave Clark, BFC fundraising chairperson, suggested that following the auction, an effort should be undertaken by the BOD to revisit the complete process for BFC fundraising efforts and annual budgeting.
7. Al Permut asked if a notification or contact has been received by any BOD member about our Embrace-A-Stream (EAS) grant proposal. Answer is no.
Meeting adjournment: 7:50 pm.
Minutes submitted by: Tom Finley, BFC Board Secretary