Meeting minutes 9/27/2006 - September Board Meeting

Call To Order: The meeting was called to order by Paul Prentiss at approximately 6:05 PM.

Attendees: Bob Bush, Adam Arnold, Roger Svendsen, Mark Riley, Paul Prentiss, Dave Clark, Al Permut, Mike Malec, John Frontczak (guest), Brian Ross (CU liaison from CU Flyfishing Club)

Location: Al Permut’s Offices

General Update (see attached documents):

• Membership in the TU Stream Access Working Group
• Letter from Bob Bernard
• Roadless Policy Overview
• Temperature Standards
• Youth Camp 2007

General Business:

• Mike Malec brought up that we needed to update our State non-profit status. Paul Prentiss will be our Registered Agent and Paul’s home address will be used as the contact address.
• Chapter Liability - TU provides insurance coverage for BFC trips and HOSTED trips sold at our auctions. Water trips, i.e. float trips must be advertised as HOSTED trips, not guided trips unless they are officially guided by a licensed guide. We could obtain an insurance rider through CTU, or consult an attorney to assure hosted trips are insured for liability. Adam talked with a friend of his who is an attorney regarding this issue, prior to this meeting. There is a generic waiver available which Adam reviewed. The waiver can be used by BFC with the source being an “ANONYMOUS DONOR”. This person is willing to enhance this document if we desire. The cost would be reasonable for this enhancement. The board will review this document via a scanned version of the document distributed by Paul. Paul will talk to Dave Nickum at CTU and make a decision on our direction based on that discussion and any input provided by the Board.
• Paul proposed Adam Arnold to replace Dirk Larson as board member since Dirk has resigned. Terms are two years and Roger will look into how long his term will be and the term length for other board members. Tom Finley has offered to serve on the board. Terry Escamilla is also willing to serve. Our annual election is in November. Al nominated Adam’s appointment and Mark seconded. Passed - Unanimous. Nominations will be requested at the October meeting. Bob will notify the membership via the monthly Newsletter.
• Budget Discussion - Mark reviewed budget options. Should we have a 22 club effort? We will not project any income, but we will entertain possibilities since we have a project underway that we can raise as “good works”. Adam suggested we might want to fund an effort to investigate options. TRIPS: We should continue to have trips, however small local trips don’t seem to result in much participation. Paul suggested we work with auction donors to source significant trips through them which could be win/win for BFC and the donors. Rod Cesario at Dragon Fly Anglers in Crested Butte was mentioned as a possibility. For 2007, we will not fund BFC trips per se, however $500 will be funded for token trip items such as caps or shirts. This is an effort to build pride and participation in our chapter. Auction Newsletter - We will budget for it and let the auction committee decide if the funds should be used for the Newsletter. Fund special Youth Education Activity for $800. CTU contribution should increase if possible. Boulder Camera advertising - proposed $1500. Rogers Park Promo materials - $2K. So. Bldr Creek funding - $2K, Youth event night - $800. Al raised the question about negative cash flow projections this year …. Is this an on-going plan? After some discussion, it was decided that BFC current account balances are higher than necessary and that a negative cash flow this year is certainly not a high risk. The extent of the negative flow will be decided at the next Board meeting.
• Fund Raising - Roger mentioned John LoPorto as a possible source of expertise for large fund raising. Bob noted that he has participated in major fund raising events including the Heart Association. Dave mentioned we need an annual report if we are going to do major fund raising such as requesting corporate gifts. That is not seen as a problem. Al suggested we ask John to come and make a proposal. We have had proposals in the past that have not materialized. Bob noted that the expenses for running a major fund raising event are very large. Perhaps 1/3 of the anticipated gross revenue.
• Al raised the question about whether the work of a small percentage of the total membership (i.e. the BFC Board and a few others) is worth the effort. Both sides were discussed. Roger suggested that we are starting to do some meaningful work and that even though only a few members are active, we may still be able to accomplish some very good projects and events. Paul mentioned that other chapters have accomplished a lot by getting their communities involved and that the percentage participation within our chapter is typical, if not higher than average. Mark suggested we dedicate a board meeting to discuss this overall situation. Dave moved we have such a meeting. All agreed without a formal vote. Paul took responsibility. Adam suggested setting aside some funds to support the ideas that come from our meeting focused on improving membership participation. Paul instructed Mark to add $500 for this item.
• Awards - Should we budget money for awards? What should they be? There is a concern that board members will end up as the awardees, because the board does most of the work. For this year, $500 will be budgeted with use TBD. Paul noted that awards for outgoing Board members have not been given for three years.
• Boulder Creek cleanup results - 9.1 miles starting at beat 4 … 2 beats below BFC memorial park were cleaned (96 bags). Bob got a call from CDOT commenting that many more bags than expected were found for pick-up. CDOT was impressed.. Bob talked to CDOT re: boulders for Rogers Park. They will start stocking-piling them in that area (very good news as rocks can be quite expensive). Clean-up shirts arrived in time and we have some extras.
• Programs - Dale Darling will present a dry fly program. Barry Reynolds in Nov. Brian Capsie in January … stay tuned for future meetings. The bottom line is that we are in good shape for the near future.
• Dave Nickum has requested suggestions for CTU Youth Camp - Al suggested YMCA of the Rockies.

Adjourn: 8:13 PM moved by Al. Seconded by Mark. Unanimous

 

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