Meeting minutes 10/25/2006 - October Board Meeting

The meeting was called to order by Pres. Paul Prentiss at 6:10 PM at ERA Realty on Pearl St. in Boulder, CO

Attendees: Bob Bush, Al Permut, Mike Malec, Tom Finley, Mark Riley, Adam Armold, Bill Leutchen, Tony Fernandez, Roger Svendsen, Paul Prentiss

Update on the 11/10/06 Youth Program w/Tyler Befus

  1. Advertisements to appear in the Boulder Camera this Friday
  2. Story about Tyler and the event to be in Flies, Ties and Lies in the 10/27/06 issue of the Daily Camera
  3. Notice sent out to the membership at large on 10/24 - another announcement or two to follow
  4. Larry Quilling making contacts with:
    • CU Fly Fishing Club
    • David Nickum & the CTU Chapters
    • Wildlands Restoration Group
    • The flyshops: FRA, Rocky Mountain, Two Guys
    • Colorado Youth Outdoors
    • Denver area CTU Youth camp kids
    • Teachers @ Fairview, Nederland, & Manhattan
  5. Rog will pick up a half dozen spinning rods out of the storage shed by the meeting which is 11/10

Attachments (these were distributed by P. Prentiss with the e-mailed agenda):

Primary Discussion & Decision

1. Election Process at the November Meeting - Known candidates are listed below. Additional nominations will be requested from the floor.

The following is a list of BFC members that have expressed interest in becoming more involved with the chapter as a future Board Member or Project Lead:

  1. Greg Nelson - 303-527-0056 - grayfox820@msn.com
  2. Tom Curtis - 303-410-9681 - tscurtis@comcast.net
  3. Jason Gorsuch - 303-642-2226 - jgorsuch@ball.com
  4. John Hake - 303-442-6514 hake@hbcboulder.com
  5. Gary Cline - 303-664-9902 clinetime@aol.com
  6. Maurice Blackmon - 303.499.4431 m.blackmon@comcast.net

Each was invited to a Board Meeting and/or Project Meeting to see what was going on and learn more about opportunities to help the chapter. Thanks to the above for stepping forward.

2. 2007 BFC Budget

Comment: The proposed budget reflects a shortfall of $13,815 - 72% comes from the decision to provide $10,000 to the Rogers Park Project. Our surplus after this deficit would be $23,217.

Adam suggested we try to save the $600 appropriation for cleaning up the BFC park via volunteer labor. Adam will lead this effort. Monthly weed removal or a weed barrier on the steps and path are possible actions. The project team will try to raise all funds necessary to complete the Rogers Park project and not use the $10K in the budget.

Al moved to accept budget w/ $3000 removed ($1K from merchandise & $2K from South Bldr. Creek). Bob 2nd. Passed unanimously. The planned deficit is $10,815.

Secondary Discussion

  1. Upcoming Program Schedule - Barry Reynolds will present this month. His new DVD is out and will be available at the meeting at a discount. December is the Holiday Party. There will be a short program on the St. Vrain Chapter’s big effort on the St. Vrain River. Brian Capsie will present in January. February will have a presentation from John Wolf.
  2. Per a long standing recommendation from TU or CTU to review/audit our books …. Al reviewed the Quickbooks records with Mark Riley this afternoon. All the checks were verified and all records are in our data records. The next step should be a review/audit by at least 3 people. Al, Mike M. and perhaps Maurice Blackmon will attempt to perform this effort before year end.
  3. Notes: There is no longer a raffle account. State law requires this we believe. This area needs further study. Paul will add this to the next meeting agenda. Al also noticed that we are not in compliance of using two signatures on checks above $750. Mark and Paul will adopt this policy. Al recommended we query the bank as to how this might be implemented. From our experience, our bank does not enforce this requirement. Mark or Paul will investigate.
  4. Adam would like to see more environmental conservation content in our general meetings, especially when there are major events in our area. These would typically be relatively short presentations/discussions. Paul said he believed we could/should have a short segment on this subject at each meeting. The meeting could even be split into a fishing segment and conservation segment. The board will discuss this further in future meetings.
  5. Mike Malec re-affirmed with Harry Crockett of the DOW that if the DOW ever needs any volunteers to help with any aspect of mud snail research, mitigation, etc., the Boulder Flycasters would be interested in participating. Mike will notify the board if he ever get a call for volunteer participation. There is mud snail work on Boulder Creek scheduled for Tuesday, 10/31. It will be at the gate on 63rd. Mike’s understanding of the work on the 31st is that they already have the volunteers they require from the ranks of the DOW volunteer list.

Meeting adjourned at 8 PM.

Respectfully Submitted:
Roger Svendsen, retiring Secretary

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