Attendees: Paul Prentiss, Mike Malec, Al Permut, Bob Bush, Mark Riley, Tom Finley, Dave Clark, Roger Svendsen, Mike Fellows, Dirk Larson, Tony Fernandez
The meeting was called to order by Paul Prentiss at 6:10 PM and was held at the Real Estate Office of Al Permut.
Minutes: The minutes from the 11/30/2005 Board meeting were approved.
General Update – These are informational items and
were not discussed at the meeting.
--A plaque was received from Reel Recovery for BFC participation in the 2005
program. Information was provided for the next Reel News.
--Tentative format for electronic version of Reel News is under consideration – parallel
version is to be available starting in February and/or March.
Primary Discussion & Decision
The 2006 FY Budget
The 2006 budget was discussed in detail. The following is a summary of Income and Expenses expected for the chapter in the BFC fiscal year 2006 which runs from October, 2005 through September, 2006.
INCOME: Add investment income; Dave C. will take over Merchandise
Sales;
-Advertising: $300
-Auction
-Donation: $500
-Meeting Raffles: $600
-Investment: $324
-Membership: $500
-Merchandise Sales: $30
-NTU Rebate: $200
Total Anticipated Income: $23,454.
EXPENSES
Administrative
-Awards for volunteers and outgoing BOD members: $1000
-Bank Charges: $120
-Miscellaneous: $300
-PO Box Fees: $120
Auction Expense
-Administrative: $800
-Credit card fees: $700
-Facility: $650
-Merchandise & Prizes: $4700
Programs
-Club trip: $200
-Meeting:
-Holiday party: $500
-Meeting room: $1485
-Picnic: $150
-Speakers: $1500
Donations
-Misc: $2000
--Education: $1200
Habitat Projects
-South Bldr. Creek: $1000
-Middle Bldr. Creek: $1000
Fund Raising Exp
Projects
Newsletter
-Mailing: $1500
-Printing: $3600
-On Line: $240
Travel
-Rendezvous / Meetings: $500
Total Anticipated Expense: $23,193
Net Income: $261.
Al moved budget be accepted as revised during meeting; Dave 2nd.
Passed Unanimously
Specific Donation Funding Requests
--$1,000 from Larry Quilling (see attachment below)
Reel Recovery Donation of $600 or more
--Chapter sponsorship for CTU Youth Camp $350 per student
“16 selected, qualified students, aged 14 to 18. The student must have
been born between June 23, 1987 and June 18, 1992 to qualify. The camp selection
committee will choose students based upon each candidate’s qualifications
and their desire to attend as stated in the required essay.”
The Board will decide on specific donation requests as the year progresses.
The Flagship Project
There were a number of suggestions from Board and regular members regarding what project should be addressed in 2006. Below is a brief summary of the proposals:
Conversation/Discussion: The main input is in favor of
some Middle Boulder Creek improvement and access. It is believed that the
access interest is directed at the public land below Barker Dam. There may
be a ½ mile section at this point. We will not be able to fish close
to the dam due to 9/11 of course.
There was general agreement that we should do a thorough clean-up of the “downtown” section
of Middle Boulder Creek including the shore and stream. We should consider
improving/updating the observatory. This will be a clean-up project for 2006,
but not our flagship project. The boundaries will be Ebin Fine park to 30th
St.
Roger’s Park continues to hold high interest by the Board. It needs a project manager. Mark asked whether or not we could hire a project manager. Answer, yes …. however cost is a concern. Dave suggested we do the clean-up on Middle Bldr. Creek this year and write up a Scope and Plan for Roger’s Park this year for action to begin in 2007. Roger agreed to lead an effort to develop an overall project plan beginning after the auction in March. Dave, Al, Dirk, Mark, Paul and Bob offered to assist. Al mentioned the bulk of the planning will need to be done during low water – early spring and fall. Bob will lead the Middle Bldr. Creek clean-up. Therefore, our “Flagship” project will be Roger’s Park with the major hands-on work activity being the clean-up of Middle Boulder Creek in the downtown area.
Secondary Discussion & Decision
Continuation of the Creel Survey Program – not discussed due to limited time.
Future of the Education Chair - Larry Quilling has asked to continue in the role of Education Chair - the question then becomes will this chair continue to exist in its current form (whatever that is) and, if so, what are its responsibilities. In the Planning Session we changed the name to Clinics and Instruction with the idea that the activity should extend beyond the classroom and incorporate the development of activities for the membership. There were comments from several board members that Larry should include additional board and general members in his efforts. Several board members have offered help in the past and have not been called upon.
Al suggested we accept Larry’s offer since he has done so much excellent work over the past several years. He is good at this type of effort. Dave - The position should be named Youth Education Chairperson. This approach was accepted.
Job descriptions for the executive and subordinate positions - Paul and Bob have finished theirs. Mark, Mike, and Rog are delinquent.
Awards Definition – We need a description of the awards we present and the award criteria. Paul will investigate and work with Dave to suggest these at a future meeting.
Chair & Committee Reports
Membership Report:
Mike Malec: We currently have 814 members per TU records; 526 email addresses. These are from TU, our records, and people who have called and emailed Mike since the notice in last newsletter; 837 people were sent the last newsletter.
Action Items - Mike has some email address from last year's projects. Should I add to list even though that was not the premise under which they were given? Should we add any email that becomes known to us? The group discussed these questions and agreed that a separate list of these email addresses be maintained and that emails to these addresses should contain instructions as to how the recipients can remove their addresses from this list. It was agreed that we should use these addresses however.
Treasurer’s Report:
Mark Riley:
Program - Danny Smith will start his program at 6:30. Joe Sowerby is on track for the formal presentation on fishing Western Montana waters. February will be a Youth Program as suggested by Larry Quilling (see attachment). There will be 8 clinics including: fly tying, knots, tackle, fishing locations, books, entomology, water quality.
Web Content – Mike asked about the current web content. Some items, such as water sampling is out of date. The decision was made to remove invalid material and update the BFC site. Tony has already begun this effort.
Attachment
Larry Quilling - General Observations offered via email: (edited by Svendsen)
Youth education in High Schools over the past four years has included more
than fishing. They are fishing and conservation minded programs. Casting,
fly tying & fishing are only part of the program. Fairview kids travel
to South Boulder Creek, SBC, each semester for macro invertebrate studies
and conservation discussions. The Erie program this fall incorporated water
quality studies and field trips to Coal Creek as part of their AP Biology
curriculum. I strongly recommend the board continue to fund these projects
this year. This program introduces fly fishing and conservation to over
100 high school kids each year, it would be a shame to lose this connection.
I will require $100 to support the high school programs this year. The
funds are used for the casting olympics to purchase pizza certificates
for the participants. An additional $50 is requested to repair broken rods & supplies.
Other on-going education programs include the Children's Water Festival and BFC Youth Night. Shawn & I have supported the Boulder CWF for the past four years and I plan to do so again this year. Other volunteers would be welcome. The cost for CWF is $0. I'd like to host youth night for the February Meeting. I request that the board and membership support this effort by providing donated fly fishing materials to the Youth Night that can be distributed to youth members. We all have unused equipment at home for hand-me-downs. They would be a great way to get kids interested and to get tax deductions! I will need $100 to supplement donations and I suggest we advertise this event in the newspaper to get maximum exposure. Copies of the release should also go to City Human Services to attract kids from lower income levels. I have the contacts if anyone is interested in pursuing this.
I will be conducting at least one Youth Conservation Project this spring and possibly a second in the fall if a good project opportunity is identified. Our past three projects have been very successful and I plan to visit the past project sites this spring to show before & after updates. I need approximately $150 per project to provide lunch and refreshments for participants.
In summary, to support existing youth programs I am requesting a minimum of $600 to support the on-going programs listed above. I will make formal requests of the board for additional funding if other project ideas come into view. I am working with Brett Kubricht at Erie H.S. to get permission from the DOW for Trout in Classroom. If approved, we will require equipment support for the project. An aquarium has been donated but a chiller will cost between $400 and $600. Brett is looking for school funding as well.
In summary, reading through the minutes I saw lots of support for education but not many ground breaking ideas for increased involvement. This year's expansion into Erie H.S. is big. It is our 1st science youth involvement in the schools and it is doing great. Please let me know if the board supports these projects and others for the future. I also need to know what my role should be. You know me well enough that I am committed to continued support of these projects but are they within the scope of what the BFC Board wants? I ask because it is your board now and I need to take direction from your inputs.
The most critical decision now is Youth Night. If we want to hold it in February we need to get started soliciting donations soon and preparing the press release.