Board of Directors Meeting
January 4, 2007
Members in attendance: Paul Prentiss, Bob Bush, Tom Finley, Mark Riley, Mike Malec, Graham Carlson, Dave Clark, Adam Armold, Al Permut, Terry Escamilla, Tony Fernandez.
Members absent: Bill Leuchten
Call To Order: 6:11 pm by President, Paul Prentiss located at ERA Tradewinds Realty office conference room, 4999 Pearl Circle, Boulder, CO.
FYI
A. The Winter CTU Board meeting is scheduled for Saturday the 13th of January at 9 a.m. - at DOW's Southeast Region conference room in Colorado Springs. I'll be forwarding more agenda into and a map to the meeting site in the coming days. If you will be staying overnight and haven't booked your rooms at the La Quinta yet, I've pasted the specifics in below.
La Quinta - 15 Rooms, 1-12-06
4385 Sinton Road
Colorado Springs, CO
719-528-5060
Accommodations Summary:
2 Double Beds = $59.00
1 King Bed = $69.00
Free continental breakfast
Free high speed internet
Outdoor pool
Nearby restaurants
Paul mentioned that no agenda exists yet for this meeting. Send Paul an email if you are interested in obtaining the agenda or in attending this meeting.
B. EAS Grant for Middle Boulder Creek was prepared by Al Permut was submitted by Roger Svendsen
Al mentioned that the grant proposal was submitted as required prior to the deadline and that he does not expect to hear about a reply until sometime after the grant committee meets in mid-February.
C. $60.00 membership rebate from National
Paul has deposited these funds and has copied Mark with notification of the deposit.
D. $3750 Grant from the Trout and Salmon Foundation (secured by Larry Quilling for the exclusive use on South Boulder Creek ~ removal of the McGinn Ditch).
Paul has deposited these funds received from Larry in the Chapter regular checking account. The Chapter is responsible for the funds and their disbursement. These funds are to be directed specifically toward South Boulder Creek improvements. We need to check with Larry about the specifics for the accurate disbursement of these funds. Mark will follow up with Larry on this. Al suggested care in the accurate wording of improvement descriptions for the purpose of both general and political correctness.
Meeting Agenda
1. Consolidation of the South Boulder Creek Fund(s) into the General Fund
It was agreed that these existing funds should be consolidated along with those additional funds mentioned in Item D listed above and remain in a separate account specifically dedicated for use on South Boulder Creek improvement projects. Mark will accomplish this bookkeeping task.
2. Auction Issues – 63 days left
Paul requested as a reminder to everyone that timely and accurate receiving and recording of all auction items is very important. Paul also requested that the printed auction newsletter be produced and delivered in a timely fashion in addition to any other printed auction announcements and information. Dave needs the contact information for Frank Day from Paul. Adam raised the issue of concern about inclement weather contingency plans for auction night. This topic has been discussed previously for past auctions without resolution. It was decided that a resolution for this issue should be determined by the Auction Committee.
3. Introduction of Larry Quilling’s commentary on the evaluation of water usage (see attachment) by the City of Boulder. What we have is the beginnings of a project
Paul discussed Larry’s request for a BFC Board decision of support for this project associated with the City of Boulder and stated that if the Board approved support, it would also require designating a BFC project manager. Paul’s opinion is that BFC should assume a proactive position with the City and insure that our views are known. BFC already has a good working relationship with the city and this project fits correctly with our Chapter mission. Adam presented a motion to invite Larry to a Board meeting, present his ideas and concerns on this topic, and discuss further a Board response to Larry’s request for support. Bob seconded the motion. Unanimous approval was obtained of the motion to invite Larry to address the Board on this topic. Paul will invite Larry to address the Board at the next Board meeting. Al expressed a concern regarding a perception stated in a conversation he has had with Doug Laiho of Hydrosphere that the City views BFC as having not followed through appropriately with support for South Boulder Creek projects of mutual interest with the City in the past. Paul will take responsibility to contact Don DiAmico(sp) associated with the City to determine the accuracy of this perception.
3a. Discussion of support for a Chapter sponsored trip with Flatiron Outfitters (Rusty Borger) in Summer 2007.
Paul suggested we request that Rusty guarantee for us a definite trip date and that Rusty allow us some period of time to sign up participants prior to the Chapter assuming full financial responsibility for the trip. Rusty is presently in town for the annual Fly Fishing Show. Either Paul or Mark will discuss this arrangement with Rusty at the Show on 01-05-07. If Rusty is not receptive to this arrangement, then the Chapter will not sponsor this trip.
4. Membership Involvement...we’ve put this off for several
meetings and the majority of this meeting will be spent on the subject.
Some issues for you to ponder…..
Are we (the BOD) individually doing what we should and could to
encourage participation? What’s missing?
Do general membership meetings need to change in terms of time,
focus, dates?
Are new members welcomed into this chapter? How?
Could we do more with our website & electronic newsletter? What?
Why do more non-members show up for chapter events (such as stream
cleanups) than members of BFC?
How are we working with/through the businesses in Boulder County
that deal with our members … fly shops?
Paul stated that the objective of this discussion is to determine what the BFC BOD can do to facilitate and promote an increase in general membership interest and participation in Chapter projects, functions, meetings, etc. Following a lengthy discussion and brain storming session involving a number of varied suggestions from a number of discussion participants, two actions were determined that the Board should take as first steps in helping to resolve this issue.
5. Adam asked about the status for the completion of the Chapter Effectiveness Index (CEI) report to CTU. Bob, the sub-committee chair for this project, stated that this project has not been completed as of this date. The completion and submittal to CTU deadline is sometime around mid-February. Other Board members on this sub-committee are Mark and Tom.
6. Al asked Adam about whether he has checked with the attorney he knows concerning the topic previously discussed at a past Board meeting related to obtaining a legal opinion about both the Chapter and individual liability pertinent to “guided” and/or “hosted” fishing trips sold at the Chapter Annual Auction. Adam has provided to Paul a draft opinion from the attorney on this topic. Paul will provide a final position statement on this topic taken from this draft prior to this year’s Annual Auction.
7. Next Chapter meeting scheduled for January 10, 2007 at 6:00 pm at the Spice of Life Event Center. Brian Capsay from Durango and member of Team USA will be the program presenter.
8. Next Board meeting is January 31, 2007 at 6:00 pm at ERA Tradewinds Realty, 4999 Pearl Circle.
Meeting Adjournment: 8:23 pm
Minutes submitted by: Tom Finley, BFC Board Secretary