Attendees: Tom Finley, Dirk Larson, Al Permut, Mike Malec, Bill Leuchten, Paul Prentiss, Dave Clark, Roger Svendsen, Tony Fernandez, Mark Riley, John Frontczak, Matt Costello, Mike Fellows.
Note: Mike Hickey has resigned from the board due to work conflicts.
General Update
1. COLORADO TROUT UNLIMITED: 2005 MEDIA CLIP REPORT - October 31, 2005 (attached)
2. Creation of Input to the BFC President – Paul has added a feature
to the BFC web site to allow members to communicate with the Board. The address
is: http://www.boulderflycasters.org/survey/index.htm.
Paul has already received three messages. He will share this information
with the Board.
3. Message from Dave Nickum:
The 2006 CTU auction will take place on March 16th, and we would like to
begin planning for the event soon. I am writing in the hopes that you could
suggest one or more members from your chapter who might be willing to assist
with an auction committee. Last year, we had two groups – one focused
on lining up corporate tables at $500 each, and one focused on lining up
donated trips and items for the live and silent auctions. I know your chapters
have many pressing manpower needs, but if you can spare a volunteer to help
in this statewide effort it will be most appreciated! Note: There were
no immediate volunteers from BFC. This is just one week after our own auction
which makes for a big conflict.
Discussion & Decisions:
1. Board Elections – The election went quickly with one person nominated
for each position and their election unanimous via voice voting: President-
Paul Prentiss, Vice President – Bob Bush, Treasurer – Mark Riley,
and Secretary – Roger Svendsen
2. Chair Assignments (the list according to our bylaws)
* indicates proposed changes suggested below (not discussed at this meeting
per plan - Planning meeting item) Several attendees volunteered to be leaders
as noted.
Auctions - John Frontczak
*Education (called Clinics & Instruction) - Open
Membership – Mike Malec
*Projects (incorporated into the requirements of existing chairs but primarily the responsibility of Conservation and Advocacy) - Open
*Raffle (part of fundraising) – John F. will attempt to take the raffle class.
Programs – Bob Bush
*Marketing (called media and involves newsletter, web site, announcements, etc.) – Bob Bush
Fundraising - Open
Annual Independent Financial Audit – (S/B combined w/ Fin. Rev. Committee below)
Financial Review Committee.
Should update By-Laws and update job descriptions, as well as the individual positions. Can some be combined or dropped?
A question: ARE THE EXISTING JOB DESCRIPTIONS ACCURATE & APPROPRIATE? Mike M. checked the bylaws and could not find job descriptions. More investigation is required.
3. It was agreed that Chair & committee Reports are to be provided to the Chapter Secretary prior to the monthly Board Meeting – email, CD, USB storage modules. Committee reports are going to be time limited. We will have a special discussion topic every session …perhaps with a pre-assigned discussion leader. Input is due to the Secretary by COB Monday before the meeting on Wednesday. The Secretary will distribute all input by Tuesday AM.
4. 2006 Fiscal Year Budget – At the end of December we will be three months into the fiscal year. Unfortunately many of the operating decisions need to be made before any budget can be reasonably prepared. We need to discuss the budget at our annual planning meeting. Early input should be sent to Mark: Al P. requested documented status at each meeting which should be sent to the Secretary before each Board meeting. Dave suggested we build the budget based on FY2005 actuals.
5. Start times for Monthly Membership Meetings – This item will also
be discussed at planning mtg. The proposed new times are:
-- 6:00 to 6:30 Clinic, (will be at a beginner level usually and will not
be presented by the program presenter except under unusual circumstances.)
Subjects will be fly tying, rigging, casting, etc.
--6:30 to 7:00 Business & Announcements
--7:00 to 8:30 the Program
6. Apprenticeship Board Positions - opportunity to learn more about BFC
before taking on major responsibilities. The Board felt this is a good idea.
There was no vote. Two BFC members will be apprentices in FY 2006.
Mike Fellows- Mike.H.Fellows@us.mwhglobal.com
Tom Finley - Fixntth@aol.com
7. The conduct of the Planning Meetings – Questions that were asked: Are the ½ day or all day Saturday sessions worth the time expended? Can the process be handled in a more effective way? Gen’l discussion -- Al suggested we hold a meeting, but w/strict agenda with crisp decisions. Paul believes we could handle the necessary planning as a part of regular meetings. The Board decision was to hold a 4 hour evening meeting in December. We set the date: Thurs. evening 12/15, 5 PM at Al’s office.
8. 2006 Auction – Roger Svendsen and John Frontczak asked for more participation. A kick-off meeting is to be held on Thursday, 12/8 at 7 PM at John’s home.
9. US Flyfishing Team – next meeting 12/1. Good progress was reported thus far. The Boulder Tourist Bureau will assist. They are building an entire summer 2006 fly fishing activity. Progress w/other CO chapters have been put to rest. Daily Camera will to a Bolder Boulder type insert going out to 40K people. We expect some TV coverage. CTU is working on fund raising.
10. Dirk asked for help on several projects he is trying to accomplish. Contact Dirk if you have some time.
Committee Reports (if applicable)
Following the conclusion of the meeting, Paul reported to the Secretary that for our meeting on Wednesday, presenter Ken Neubecker cannot make it. Recovery plans are in progress.
Issues for Future Discussion – ONE OR TWO TO BE SELECTED FOR THE NEXT MEETING
PROCEDURE & PROCESS MODIFICATIONS
1. The chapter and the Board of Directors need to be more approachable, more
friendly and less of an insider's group. Our projects and events should
be easier to participate in and not terribly costly.
2. Timing of the Special Events will be decided in the planning session - 6 months or more in advance. (There was some confusion on this point in terms of definition. I was not talking about program related events but fishing trips, project work days, and the like. After calling a half dozen members and asking why they don’t participate I received the comment from four that these dates need to be firmly established well in advance – a one or two month notice is not sufficient)
3. Chapter Awards – September rather than June
Youth Educator of the Year
Conservationist of the Year
Hank Roberts Memorial Award
Presidents Award
Fly Caster of the Year
STRATEGY OPTIONS/CHANGES
4. Considerable energy has been focused on improved programs and newsletters.
Getting back-to-back 200 people meetings with some special exceptions is
unrealistic. Should BFC be in the business of competing with cable TV fishing
channels for top notch multi-media presentations? Is the emphasis in the
right place?
(Some strong stuff from a long time participant…….BFC is
in some sense like a business with a board of directors and no other workers.
A company of 12 with a handful of spectators and a lot of shareholders (dues
paying members). If we can't figure out how to get more members participating,
then I think we should let it die. Those who want fishing entertainment can
watch cable TV and those who want to participate can join the Cutthroat Chapter.)
Education has played a prominent role in chapter activities in recent years via the dedication of people like Larry Quilling and Shawn Bratt. This area among all others deserves the most support financially and otherwise.
5. A potential change in Committee Chairs:
Programs
Clinics & Instruction
Fund Raising
Conservation & Advocacy
Finance
Membership
Media
There will be no Project Chair. All Projects and Events will flow from these
seven chairs and approved by the Board. Each project must have a Director.
If no is willing to accept this responsibility, the project or activity will
be shelved. Outstanding Director positions could include Auction, BFC Fishing
Trips, Web Maintenance & Development, Youth Education.
(As pointed out by Mike Malac “we have some bylaw mandated committee
chairs and the ability to create new positions. The bylaw mandated committees
are: Auctions, Education, Membership, Projects, Raffle, Programs, Marketing,
Fundraising, Annual Independent Financial Audit, Financial Review Committee.
We will have to either change these when we change the bylaws again or stick
with these positions and give them new duties.)
6. Replace or limit print editions of the newsletter. Following appropriate notification Reel News to be released as an electronic newsletter - email & available online.
7. Initiate an annual Volunteer Appreciation Banquet in combination with a special program.
8. The Board will identify one (and only one) overriding project or activity that it is willing to pursue in any given year.
9. Re-thinking the 22 Club - perhaps the activity above can be used as the focal point for the donation.
10. We've got to look beyond the Annual Auction for chapter funding. How about a retreat - 2 days a unique facility for a maximum of 20 people at $600 a head or?
11. To what extent should the NFFC play into BTC plans – this project will probably be the number one fund raiser for CTU in 2006.
12. Merchandise re-order?
The meeting adjourned at 7:15 PM.
Next Meeting – Planning – Thursday 12/15 @ 5 P.M. at Al Permut’s office C/R.
Respectfully Submitted:
Roger Svendsen
Attachment 1
COLORADO TROUT UNLIMITED: 2005 MEDIA CLIP REPORT
October 31, 2005
| DATE | MEDIA | TITLE/DESCRIPTION | TYPE/LENGTH | CIRC. |
10/9/05 |
The Denver Post |
You Oughta Know: Profile of Sharon Lance |
Feature Story/ |
286,258 |
10/7/05 |
Rocky Mountain News |
Saving slice of heaven on Eagle River |
Article/Full Web page |
286,003 |
9/29/05 |
Durango Telegraph |
Crystal Clear: Statewide River Cleanup |
Feature Story/ |
5,000 |
9/24/05 |
850 KOA-AM (News Radio) |
Interview with Dave Nickum |
6:20 a.m. and 8:20 a.m. |
169,000 |
9/23/05 |
KSXT-AM (Longmont) |
Interview with Bret Duston (St. Vrain Anglers Chapter |
5-10 Mins. |
60,000 |
9/23/05 |
KSPN-FM (Aspen) |
Interview with Ben Olson (Gunnison Gorge Anglers) |
5-10 Mins. |
80,000 |
9/23/05 |
Fort Collins Coloradoan |
Anglers try to lure help for Poudre River Cleanup |
Article/TBD |
36,000 |
9/23/05 |
Grand County Newspapers- The Daily Tribune |
TBD |
TBD |
TBD |
9/22/05 |
The Daily Camera |
Recreation: Trout Unlimited targets trash |
Feature Story/ |
40,000 |
9/22/05 |
The Daily Camera |
Rx for Middle Boulder Creek |
Feature Story/ |
40,000 |