Attendees: Lloyd Brady, Mike Malec, Bob Bush, Paul Prentiss, Larry Quilling, Matt Costello, Bob Bernard, Dirk Larson, and Roger Svendsen
Approval of Minutes – Motion made to accept as written by Mike M.; Seconded by Lloyd - Passed
Committee Reports:
Programs – The award presentations to Larry Quilling and Bill Leutchen are on track, however Bill will be in Belize. Bob Bush and Paul suggested that we let Beth Leutchen accept for Bill. Larry suggested that the Picnic in June be used to recognize volunteers. That plan was accepted later in the meeting. See below. June Picnic – Bob Bush will lead. Bob would like to assemble a small group to spread the load. Larry will work to get a grill and his son will assist. Larry and Bob will work together and enlist others as required.
Auction Results – Larry forecasted about $300 will not be recovered from sales. We need all final invoices, especially from the Daily Camera. The Camera invoice will be handled via email from Front Range, since it was paid through them. Paul is responsible for assuring this issue is closed. Of the approximately $3K overspending on the auction, $1,200 was a carryover from 2004. Auction expenses exceeded budget plans, however they get a little fuzzy. It depends on how we account for trips when we pay for half the trip cost.
Treasurer - With a final tally, we will probably fall $3000 short on income in 2005. Larry moved to reduce the fund raising and program expense budgets to offset overspending for the auction. Bob 2nd. Passed unanimously. Larry will propose specific reductions at a future meeting. Bob Bush will pursue getting out invoices to newsletter advertisers. Current income from Newsletter advertising is below plan.
Grants – We have been turned down on two grants thus far due to very heavy competition from other organizations. The Patagonia grant ($6000 min) is still outstanding. Larry is trying to get the leader of Outlander Volunteers to add $2K to that grant for a total of $8K. Bob Bernard is working on three other grants. ROCHE Foundation application is due 5/1 $2K; MAKI Foundation ($2K) in Aspen due 5/2, but requires a great amount of documentation. EMSA Foundation of Boulder, $2K, is also due on 5/2. There are additional grant options available during the year which we will pursue.
Projects – A successful work day was held on Saturday, April 23. We had six volunteers … thank you. Mike M. found the brass sign that had been mounted to a boulder at the BFC park in Boulder Canyon. It was removed by vandals and tossed into the weeds east of the site. The site was seeded with native grass. 891 gallons of trash were collected by 6 people in 2 ½ hours. It is therefore possible to clean our stretch of highway with 6 people in 2 ½ hours. Our Adopt –A- Highway signs are now correct – spelling error. It is still not understood why we don’t get more volunteers on our work days. This area needs more thought. It was noted that other TU chapters around the state have been very successful in getting large numbers of volunteers to help on many robust projects.
The CTU cleanup day was moved to 9/24.
We can start working on Roger’s Park in Boulder Canyon now.
Boulder Creekfest – Mike M. asked the Creekfest concession coordinators about selling beer during the Memorial Day festival. That concession is already covered. A Margarita stand is available. The staffing requirement is for 3 people full time from Sat 10 to 10, Sun. 10 to 10 and Mon. 10 to 7. We would probably make about $800, which is 25% of the expected profit. That is down from previous years. Staffing and expected proceeds were seen as unacceptable in terms of risk vs. return. No action was taken.
Paul said other chapters have chili festivals or other events and they bring major revenue. Businesses sponsor such things…. A subject for a future meeting!!
Dirk suggested sending letter to Gilpin County regarding land that the Espie (sp?) family may own upstream from highway …. We don’t know who actually owns the land. The letter will offer BFC help in managing that land if it becomes public. Dirk will draft the letter for board approval.
Dirk informed the board that Peaceful Valley has a number of rocks falling onto the highway that are available for use on projects such as Roger’s park. BFC would need to move rocks, then use a loader to place the rocks into the stream. Bob Bush and Mike will factor in this option in their planning.
Newsletter – Another good job by Bob Bush this month. Effort will increase in the area of proofing text prior to publishing. A number of errors escaped in the March newsletter.
Education / S. Boulder Creek Project – The Fairview program was successfully concluded last Thursday. There will be a celebration Bar-B-Q when weather permits. Work was done on S. Boulder Creek as a field trip. John Schneider will stay at Fairview, so this program should continue next year. Kathy Greenwald will get something started at Nederland High.
A South Boulder Creek meeting w/DOW was held. Larry will send a summary letter to the attendees. The area discussed was above and below Gross Reservoir. The group will try to pool resources to do environmental improvements and also obtain some GOCO money. Policing streams to improve enforcement is an opportunity for BFC. Serious violations have been noted. Two DOW management contacts are: Claire Solohub & John Koehler.
Areas designated as Catch and Release in the past no longer are signed as such. The history is a bit fuzzy and needs investigation. Jay Windell needs to be contacted for historical documentation to see if these areas can be re-signed and enforcement can be supplied.
Membership – Paul is trying to generate a friends list of auction donors and others that might grow more interested in the chapter. This will get them email and newsletters. Our web site has been updated.
Fundraising / Marketing / Merchandise – Al Permut is not in attendance (off FISHING!!!). This fund raising effort is falling short of 2005 goals.
Old Business:
CTU Rendezvous Update – Larry presented information covering various aspects of this event. Friday – Chapter training activities, Saturday – Chapter reports on major environmental improvements around the state by various chapters. Presentation on water quality measurement; a session on Mine Reclamation; Larry spent 2 hours with EPA entomologist at the rendezvous. Larry thought him to be a very good resource and willing to hold seminars; other chapters are doing much better at obtaining volunteers to help with conservation activities. This is an opportunity to expand our membership base. A number of presentations were made on the subject of conservation. Discussion followed on adding conservation as a major emphasis of BFC. Paul requested a specific conversation at a BOD meeting. More information about the rendezvous is available on BFC FTP site: http://www.boulderflycasters.org/ctu/reports.htm
Volunteers – We should think about how we recognize volunteers. Larry suggested we should combine recognition with the picnic. Invite recipients. Awards should be plaques. Larry will send an email. (Done). Larry had a handout which can be found on the web link above.
Boulder Fish And Game – Paul – no activity
Letter to the City – Lloyd drafted letter. The letter was circulated to the group and approved.
DOW Snail Meeting Summary –Snails were found in Boulder Creek at 55th which is upstream of the previously identified infected areas. (Kirk) BFC should get hold of Don Damico and work to better define infected area and install better signs. Sampling needs to be done downstream. This is a growing problem.
Adjourn: 8:25 PM